Where is the final file for this job?
Ten times a day that question crosses the agency. And the answer sits in five different places.
five places, and none of them is the place
For anyone running several clients at the same time and answering, every day, where each thing is.
Where your day goes
All day answering
where each thing is.
In an agency it is fifteen jobs across four clients at once, all due this week. An ordinary Thursday:
The client sends the change as a two minute voice note. You listen, take notes and rewrite it as a brief for whoever will execute it.
The designer asks which version is current. You open three folders to check before answering.
Another client chases yesterday's asset. You drop what you were doing to find the file and send it again.
You need the reference approved last month. It is in an email and you cannot remember whose.
The client says they never approved that copy. The sign-off happened in chat and nobody kept it.
Someone uploads the asset for the client. They upload v3, the one at the top of the folder.
You are still here, redoing what was already finished this morning.
Each of those stops costs a few minutes, and none of them shows up in any report. That is 10 to 20 hours a week on work that is not the work. Source: McKinsey, IDC and Robert Half.
Why five tabs never add up
Five platforms open
and the job in between.
Productivity apps
- Project, task and owner
- Board, deadline and status
- Progress reporting
What they do not solve: high resolution preview, stacked versions, comments pinned to the exact spot and the client sign-off on record.
Library and approval apps
- Approved file and versions
- Folders, taxonomy and search
- Usage rights and reuse
What they do not solve: request, queue, stage, role and deadline of the work that produced the asset.
Every new tool solves one piece and creates one more place to look. 77% of professionals report an unmanageable workload and 84% report digital exhaustion. Source: Parabola, 2025.
Put an end to that
Demand, file and approval
in the same place.
The Wikimee platform is that place.
Built by people who live the agency routine.
Time, demand, asset, approval, person and initiative live in the same data model. Wikimee can take in the whole agency operation or only the part you need.
component · Demands
The client request arrives ready
The brief comes in actionable.
lands on the Board with an owner, a deadline and clear stages
with owners and due dates, no side spreadsheet
the client's entire campaign, with goals, teams and schedule
Each client opens the request through your agency's Portal, with their own brand up front. It arrives structured, goes through your review and becomes a Demand, with an owner and a deadline.
A poor brief wastes a third of the budget. 80% of those who write briefs think they write them well, and only 10% of those who receive them agree. Source: BetterBriefs and IPA.
component · Boards, inside Demands
Who does what, without a status meeting
Fifteen jobs due today, four clients,
one screen.
intake (4)
in progress (6)
in approval (5)
final deliveries (312)
You stop rebuilding the status from memory: whoever requests, whoever executes and whoever approves are looking at the same thing, at the same time.
content approval, inside the Demand
The sign-off that does not vanish
Clients approve, with history and versions,
on the same screen and at the same time.
annotations resolved: 2 of 2
The client approves the content inside the Demand, on the asset preview, with date and time. The version stack sits right beside it, and this is the screen you open when they say they never approved.
Once approved, the asset moves on to the channels. And the sign-off conversation stops living in chat.
components · Content, Drive and Dashboard
The answer in one place
One search answers for all five places.
Every asset with version, history and usage rights, and the DAM classifying, reading and ordering behind it. The question asked ten times a day now has a single place to go.
Who already works this way
Creative operations running on Wikimee
I centralise demands, deliveries and everything that comes off them.
I would never go back.
Current platform base. A portal with 110 co-operatives across eight years of operation. A 75% reduction in rework and zero publishing errors in a five year operation. Multi-brand catalogues across ten years.
The three questions that always come up
One more tool? And the onboarding?
“It is one more tool.”
You already have several, and none of them covers every side of your operation. Wikimee can come in only where it hurts, finding the file and putting the client sign-off on record, and live alongside the rest until you decide to replace them.
“Will I have to migrate everything?”
It starts without moving a single file: the platform connects to the drive the agency already uses. An agency operation goes live in under a week, one client at a time.
“My team will not adopt it.”
Whoever creates keeps creating where they already create. What changes is where the request, the sign-off and the final file live. Start with one client and measure adoption before going wider.
It does not have to be everything at once. One real client, in thirty days, answers better than any presentation.
Start at whatever size makes sense
Choose the Right Plan.
From organising one team to a multi-brand operation with a Portal. You start at the size that solves today's pain and grow when the operation asks for it.
Pro
Ideal for teamwork, departments or small businesses.
R$ 55 /user
- Free Guest Seat
- Professional Workspaces
- Projects and Campaigns
- Teams
- File Management
- File and Copy Approvals
- Built-in Messenger
- Dynamic calendars
- Ticket Support
Business
Perfect for established businesses ready to scale.
R$ 80 /user
- Free Guest Seat
- Relationship Portals
- White Label
- People Management
- Time-Tracking
- Native Integrations
- Human Support
- Priority Support
Enterprise
A customizable environment that adapts to larger organizations.
Let's talk
- Seats on request
- Storage on request
- Hierarchical Organization
- Organization-wide Permissions
- Sub-accounts
- Single Sign-On / SAML
- Metrics and B.I. Dashboard
- Custom Integrations
- Onboarding Program
- Training Program
- Success Manager
- Account Manager
- Personalized Support
Browse the categories and find the plan that fits your operation. Guest is the free seat, included in every paid plan.
| Feature | Guest | Pro | Business | Enterprise |
|---|---|---|---|---|
| Account | ||||
| Additional Seat | ||||
| Additional Workspace | ||||
| Additional Storage | ||||
| Access profiles | ||||
| Native Integrations | ||||
| Custom Logo | ||||
| Custom Colors | ||||
| Custom Domain | ||||
| Custom Login Page | ||||
| Relationship Portal | ||||
| API Integrations | ||||
| People Management | ||||
| Time-Tracking | ||||
| Sub-accounts by brand or unit | ||||
| Organization-wide Permissions | ||||
| Single Sign-On / SAML | ||||
| Metrics and B.I. Dashboard | ||||
| Custom Integrations | ||||
| Seats and storage on request | ||||
| Workspaces | ||||
| Private Workspace | ||||
| Own branding | ||||
| Activity Feed | ||||
| Filters and Advanced Search | ||||
| Public Workspace | ||||
| Access profiles | ||||
| Members and Guests | ||||
| Groups and Hierarchy | ||||
| Initiatives | ||||
| Own branding | ||||
| Bio and Publication | ||||
| Activity Feed | ||||
| Files and Related Demands | ||||
| Goals | ||||
| Filters and Advanced Search | ||||
| Access profiles | ||||
| Schedule | ||||
| Demands | ||||
| Agile boards | ||||
| Follow-up Plan | ||||
| Timeline and Calendar | ||||
| Filters and Advanced Search | ||||
| Simple Approval | ||||
| Advanced Approval | ||||
| Files | ||||
| Sharing | ||||
| Shareable Folders | ||||
| Filters and Advanced Search | ||||
| Real-time preview | ||||
| Versioning | ||||
| Versions Comparison | ||||
| Auto Tagging of Image with A.I. | ||||
| Auto Tagging of Video with A.I. | ||||
| On-demand Closed Caption with A.I. | ||||
| Support | ||||
| Help center | ||||
| Chatbot | ||||
| Ticket submission | ||||
| Human support | ||||
| Priority support | ||||
| Success manager | ||||
| Onboarding program | ||||
| Training program | ||||
| Account manager | ||||
| Custom SLA and support | ||||
Seat, workspace and storage limits can be adjusted within each plan. On Enterprise, the environment is designed together with your team.
Thirty minutes with your own jobs
See what your Friday at 6pm looks like.
Friday, 6pm. You open one screen and know who approved what, what shipped today and what is left for Monday. You can close the week from home, with nobody calling to chase a file. We build that scenario live, with you.
Bring the decision maker with you. Just add them when you book.